for jewellers and manufacturers
plain or with individual logo
for marking in a label printer
OUR PRODUCT RANGE
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Gemstone management with software Edition <Business RFID>
RFID-based gemstone management
via eXtra4<gemID>
The software edition "Business RFID" combines all possibilities of gemstone management in multi-user mode via eXtra4<gemID> with the advantages of RFID-based item identification. Especially the stock control, which can be carried out quickly with RFID, lifts the organization of gemstones to a new level in the direction of digitalization.
As edition "Business RFID", the Software eXtra4<gemID>“ s currently still under development.
![Screen mit Logo extra4 Software Edition Business software packshot gemID businessRFID lyte](/images/stories/software_pic/steinverwaltung/editionen/software_packshot_gemID_businessRFID_lyte.jpg)
Labeling with code and transponder
Labelling using RFID is based both on data in optically readable form and on electronically readable data. The label bears the typical stone code of eXtra4<gemID> as imprint, recognizable for the human eye and for the barcode scanner. At the same time, electronic information is attached to each gemstone via transponder in its box, interpretable within fractions of a second for an RFID reader.![]() | ||||
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240 | 3.000,- | |||
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Support Units |
Price in € |
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Overview software features
Functions of the Edition <Business RFID>
Gemstone Management
Process management with Address management + Stock control
In addition to the sale of gemstones, extra4<gemID> also manages processes upstream of the sale, such as trade fair supplies, sales force trips and customer buy-or-returns resp. selections for interested parties. Common to all these processes is the change of storage location for a gem item, i.e. the permanent or temporary removal of a gemstone from the main warehouse.
The new storage location is represented in the software by its address, e.g. that of the customer for a sales transaction or the trade fair location for a planned trade fair. Therefore, an address management is integrated into the process management in extra4<gemID>.
Handling of processes
The user can define which processes extra4<gemID> should manage. Currently, 4 different process types can be defined in the software. A real business process must be set up under its process type. Its rule-compliant handling is then divided into three sections:
a) Maintenance of processes
Loading the process with gem items, gem sets or already completely filled containers (trays) takes these objects from the main warehouse and assigns them to the process. The allocation of objects is to be understood as a stock transfer and to be regarded like a booking. The booked gems are no longer available for other processes, so they are blocked until they are sold or reversed.
b) Process control - stock control
The item stock of a process can be controlled at any time. Five booking states show in the item directory where an object from the main warehouse is currently located:
• available in the process
• sold
• available in daughter process
• reversed to main warehouse
• lost
Depending on the type of process, various frequencies for stock control are conceivable: once for sales processes, twice for buy-or-returns, for trade fair and sales force processes more frequently, e.g. at the end of each day, for particular containers possibly even several times a day. The scanning of the eXtra4 gem code on each item only makes monitoring possible that way. It becomes even more efficient with the additional use of RFID.
c) Process closure
Only a rule-compliant closing of an process unblocks its warehouse objects (gem items, sets, containers) and makes them accessible for bookings again. Processes that cause a decrease of the stock, e.g. sales, can be closed per lump sum basis.
The whereabouts of each item is decided individually in case of selective closing. It is mandatory for process that do not cause an immediate alteration in the stock by adding an item, e.g. buy-or-return and trade fair supplies.
Presentation module / Sales Force functions
The presentation module supports sales activities of office staff and field staff. In order to be able to work with it independently of internet access, sales force computers must always have the current data stock loaded.
Presentation of gemstone stock
The eXtra4<gemID> software considers as presentation everything that serves the sales initiation, but does not result in a direct stock alteration, e.g. a preparatory selection of stones. It does not yet trigger a booking, but is to be understood merely as a summary of gem items.
Cart collects stone selection
In eXtra4<gemID>, the cart is used for summarizing gem items. The cart, comparable to an order, accommodates all items that are shortlisted.
Cart setup via address
Each presentation has to start with setting up a cart. This is basically done with reference to address data of a customer/prospect. For assigning the address, eXtra4<gemID> offers three possibilities:
• data transfer from clients data base
• manual data collection
• photo attachment, e.g. of a business card
Fast data transfer via Cart
The Cart makes processes from trade shows and sales force transportable - unbureaucratically and quickly. In terms of data, the Cart corresponds to a small database. It is transmitted by e-mail to the head office. There, a process is set up from the data content in a formally correct way. Only then bookings of gem items are made. The cart itself is not linked to any booking and can simply be discarded without completion.
Media management
Important part of the presentation module is the media management. It organizes data to illustrate a gemstone, such as professional photos, movies and documents. Due to their large data volume, these files are unwieldy for mobile use and unsuitable for direct dispatch.
Web space as media library
To make large data volumes manageable, the media management of eXtra4<gemID> is based on a web space. It offers sufficient memory for the entire media data of each single gem item and guarantees access from anywhere via the Internet.
The eXtra4<gemID> software provides the management of the data and its integration into business processes. Media can be managed in four different data formats:
• Images (.jpg)
• Web applications (.html) with the corresponding URL
• Documents (.pdf)
• Video (.mp4)
Media linked with gem items
The eXtra4<gemID> software only stores media with file name including storage location at the respective gemstone in the item master. A media list for each gemstone shows which documents can be retrieved. There they can be selected by click and called up for viewing on the screen, e.g. during a presentation in the head office, while traveling at the customer's site or during a trade fair.
Media dispatch via link by e-Mail
The written presentation in an offer is supported by eXtra4<gemID> via the media management with multimedia e-mails. They are generated from the content of a cart using the user's standard mail program. The offer is not sent as an attachment, but appears as the body text of the e-mail itself, HTML-formatted, including the company logo. The mail content is already visible in the preview of the e-mail client, without cumbersome opening of an attachment.
Integrated documents from the media management are directly assigned to the gems in the individual offer items via link. Meaningful terms such as "video" or "certificate" serve as clickable link text instead of the usually overlong cloud address. The full functionality of the e-mail including links is also guaranteed on mobile devices.
Multi-user capability
The extra4<gemID> software uses the multi-user client/server database PostgreSQL for gemstone management. It allows direct database access from any number of workstations. The software provides a separate tool for the administration of different user access rights.
Instead of being stored on the local computer of a workstation, the data is stored on a centrally located computer that acts as a server. The database server can either be installed on a suitable, already existing computer or provided by eXtra4 on a small LINUX computer.
RFID functions
As gemstone management software, eXtra4<gemID> opens up the advantages of RFID-supported systems via a client/server database and the RFID solution of eXtra4. Already the concept of the software foresees the use of this technology from scratch, because the traditional organization of gemstones in boxes and containers (trays) offers ideal conditions for an RFID-based software edition. The launch of a pilot solution is planned for the turn of the year 2021/2022. First functions and hardware access are already considered in the current version of eXtra4<gemID>.
Groundbreaking possibilities for gemstone management
Inventory is greatly accelerated and simplified by RFID: inventory items no longer need to be recorded individually. RFID records items in large quantities simultaneously. Instead of piece by piece, data is collected from the contents of a container, such as a tray or show case, completely in one shot. Inventory can no longer be taken only annually or daily, but takes place permanently. Such large amounts of data accumulate (Big Data) that evaluations in every direction are conceivable: Localization of items, pre-sales statistics, monitoring of goods movements, etc.
eXtra4<gemID> Edition „Business RFID“ compatible with Windows
Gemstone Management with eXtra4<gemID> is a Windows program. Accordingly, Edition "Business RFID" runs exclusively on Microsoft systems. The software is not intended for other computer platforms at the current time.During the introduction of eXtra4<gemID> Edition "Business RFID" we accompany users from the beginning. Interested parties please contact the eXtra4-Support.
Our labelling systems in the field of software and associated services are supported by our subsidiary eXtra4 Software+Service GmbH.
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Licensing and installation
The purchase of a license of "Business RFID" entitles to use the software on any number of computers at one location. This site license includes a subscription to the software, which is available for 12 month.The adaptation of the software edition "Business RFID" to the conditions on location and the integration into existing IT structures requires in any case increased technical expertise and is taken over by our support experts after the purchase. Therefore, this version of the gemstone management eXtra4<gemID> already includes a support contingent of 240 units (1 unit = 6 minutes).
Support and service times
Support is generally provided by telephone and online (remote). If you need support, we will be happy to help you. Please contact us under +49 7231 94790 or by Mail.Managing Gemstones
The core function of software eXtra4<gemID>
• Classification of stones according to individual criteria
• Labeling for the unique identification of a stone
• Search functions for the selection of stones with certain quality
• Generation of stone lists with defined contents
• Execution of an inventory on a certain key date
![classify. identify. simplify gemstone management classify. identify. simplify gemstone management](/images/stories/software_pic/steinverwaltung/software_gemid_cis.jpg)
Basic Functions
Editions | Lite | Basic | Small Business | Business | Business RFID** |
---|---|---|---|---|---|
Gemstone management |
• | • | • | • | • |
- Classification |
• | • | • | • | • |
- Labelling |
• | • | • | • | • |
- Search functions |
• | • | • | • | • |
- List printing |
• | • | • | • | • |
- Inventory |
• | • | • | • | • |
Support Units included |
20 | 40 | 60 | 120 | 240 |
Price in € plus VAT |
250,- | 500,- | 750,- | 1.500,- | 3.000,- |
* available as beta-version ** in development
Basic features for the structured organization of gems
Same operating convenience for everyone
The basic functions for stone management with eXtra4<gemID> software are characterized by uniform quality and performance.The software supports users across all editions with the following identical features:
Classification
The basis of gemstone management with eXtra4<gemID> is the classification of gems. Each user maps the structure of his assortment in the software as a fundament for all further work. For this purpose, all relevant stone kinds and their qualities have to be stored in the software.
For each stone kind, several typical quality characteristics can be defined, such as country of origin, colors, purity or treatment types. For the characteristics, in turn, an unlimited number of variants can be created: For "color", for example, the variants "red", "dark red", "red-orange", etc.
Labelling
The unique identity of each gemstone, the result of classification, is encoded by the eXtra4<gemID> gemstone management software into an alphanumeric stone code. It contains both letters and digits and comprises a maximum of 38 digits. Thanks to this considerable size, the code can hold all the data important for the distribution of a gemstone.
The individual stone profile is used to label the individual stones. It appears as an imprint in three different ways on the label:
• as a speaking key, understandable for trained sales personnel,
• as a machine-readable matrix code for scanner use
• as plain text in excerpts for the customer conversation.
Only two-dimensional matrix codes allow the use of labels in a size suitable for industry-standard stone boxes. In contrast to one-dimensional barcodes, they are able to encode data volumes on the required scale in the smallest possible space.
For plain text information on the label, such as stone size, price and price unit, different settings can be made for each item. Splitting of stone boxes and re-cutting of stones is also taken into account in the labeling as well as gemstone sets. Script technology allows individual design if required, e.g. printing of logo and company address on each label.
On the box and thus directly available at the stone, the coded label provides access to all sales-relevant data at any time and anywhere - without any connection to a database. The data can be read out via scanner and conveniently processed.
Search Functions
The fast finding of particular stones in the entire stone range is probably the most important task of gemstone management. Therefore, eXtra4<gemID> software offers efficient search functions in a separate window.
Search for stones via quality parameters
For the targeted selection of particular gems from gemstone stock, numerous parameters focus the search on stones of a defined quality. This is done via an SQL query. It can also be saved with all parameters for recurring search routines.
For special requirements, the eXtra4-Support creates a special SQL query independently from the parameters created by default in the software, with which even highly complex searches can be performed.
In the screen list of the SQL search results, it is possible to set filters for further narrowing. This is done using a full-text search with terms or partial terms and their links. The filtered items can in turn be clearly displayed in the result list via groupings, which further optimizes the pool of possible gemstones.
From the narrowest possible search result, the user selects the desired stones by marking them and transfers the contents of the data set to the clipboard. From there, the eXtra4<gemID> imports the data for further processing, e.g. for a quotation, a customer presentation or as trade show exhibits.
List Printing
For designing and printing lists based on the created gemstone data profiles, eXtra<gemID> relys on report generator "List&Label". The eXtra4 support team uses this professional tool to generate even highly complex lists according to customer requirements. For example, it is possible to sum up stone values according to customs tariffs in the export list for a trade show. When the report design is stored in the gemstone management software, no special expertise is required by users to do list printing in eXtra<gemID> .
German tool with ease of use
As a report generator, "List&Label" is characterized by its exceptionally intuitive operation. This makes the German market leader also interesting for users who want to deal with the report generator personally. You will quickly be able to design lists according to your own wishes.
Inventory
Labeling the entire gemstone range with the uniquely identifiable, machine-readable code from eXtra4<gemID> is particularly advantageous for the fiscal inventory. It must be carried out once a year for the preparation of the balance sheet. The aim is to record the complete item stock on a certain key date. By using a scanner that identifies each individual item in a matter of seconds, this procedure can be accelerated considerably.
Processing and documentation
For the execution with the eXtra4<gemID> software a new inventory must be opened up under the respective key date. After all items have been recorded, both a positive and a negative listing is possible, i.e. all articles that have not been recorded can also be shown. Via the integrated report generator "List&Label" the result of the inventory can be documented with individually configurable printouts.
Core function gemstone management
Gemstone management is based on the structured organization of all stones into stone classes. The software supports users in this individual adjustment process with a lot of parameters that allow an exact portrait of each individual stone with all its qualities and characteristics.The careful and detailed storage of the gem range in the software is a basic precondition and later determines the successful use of eXtra4<gemID>. Especially in this important phase of class construction, users receive focused assistance from our support team to prevent possible classification conflicts.
Our labelling systems in the field of software and associated services are supported by our subsidiary eXtra4 Software+Service GmbH.
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Step-by-step instructions
The gemstone management software eXtra4<gemID> works with a detailed help function. It is web-based and thus always up to date - completely without updating. A separate help window opens from within the software. Now the user can comfortably go through the instructions step by step and implement them in the application at the same time. Thanks to the instructions with concise text and many pictures, even inexperienced users can quickly find their way through eXtra4<gemID> software.For those who prefer active support to theoretical help, we recommend contacting our support team. We generally provide support by phone and online (remote). Detailed information about support handling with online tools and ticket system can be found under Support.
If you need assistance, we will be happy to help you. Contact us at +49 7231 94790 or via Mail.
Digitalization for Gemstone Business
The additional functions of the software eXtra4<gemID>
Because production and trade of gemstones require more IT input than the mere management of the gemstone stock, eXtra<gemID> has numerous additional functions. They support users in industry-typical processes whose complexity cannot be mapped by standard software.
The gemstone business is in its origin a traditional craft. However, the global business transactions common in this industry nowadays are confronting companies more and more with enormous challenges.
Modern IT meets this challenges with its possibilities and opens up promising perspectives for sales and presentation. The embedding of eXtra4<gemID> as an industry solution in day-to-day processes transposes the workflow in the gemstone business to the next higher level towards digitalization of the entire company.
![classify. identify. simplify gemstone management eXtra4gemID Titel 03 09 2020](/images/stories/software_pic/steinverwaltung/eXtra4gemID_Titel%20_03_09_2020.jpg)
Additional functions beyond gemstone management
Overview Editions and their Additional Functions
Editions | Lite | Basic | Small Business | Business | Business RFID** |
---|---|---|---|---|---|
Process management with Address management + Stock control |
|
• | • | • | • |
Presentation module/Sales Force functions Media management |
• | • | • | ||
Multi-user capability | |
• | • | ||
RFID functions** | |
• | |||
Support Units included |
20 | 40 | 60 | 120 | 240 |
Price in € plus VAT |
250,- | 500,- | 750,- | 1.500,- | 3.000,- |
* available as beta-version ** in development
Process management with Address management + Stock control
In addition to the sale of gemstones, extra4<gemID> also manages processes upstream of the sale, such as trade fair supplies, sales force trips and customer buy-or-returns resp. selections for interested parties. Common to all these processes is the change of storage location for a gem item, i.e. the permanent or temporary removal of a gemstone from the main warehouse.
The new storage location is represented in the software by its address, e.g. that of the customer for a sales transaction or the trade fair location for a planned trade fair. Therefore, an address management is integrated into the process management in extra4<gemID>.
Handling of processes
The user can define which processes extra4<gemID> should manage. Currently, 4 different process types can be defined in the software. A real business process must be set up under its process type. Its rule-compliant handling is then divided into three sections:
a) Maintenance of processes
Loading the process with gem items, gem sets or already completely filled containers (trays) takes these objects from the main warehouse and assigns them to the process. The allocation of objects is to be understood as a stock transfer and to be regarded like a booking. The booked gems are no longer available for other processes, so they are blocked until they are sold or reversed.
b) Process control - stock control
The item stock of a process can be controlled at any time. Five booking states show in the item directory where an object from the main warehouse is currently located:
• available in the process
• sold
• available in daughter process
• reversed to main warehouse
• lost
Depending on the type of process, various frequencies for stock control are conceivable: once for sales processes, twice for buy-or-returns, for trade fair and sales force processes more frequently, e.g. at the end of each day, for particular containers possibly even several times a day. The scanning of the eXtra4 gem code on each item only makes monitoring possible that way. It becomes even more efficient with the additional use of RFID.
c) Process closure
Only a rule-compliant closing of an process unblocks its warehouse objects (gem items, sets, containers) and makes them accessible for bookings again. Processes that cause a decrease of the stock, e.g. sales, can be closed per lump sum basis.
The whereabouts of each item is decided individually in case of selective closing. It is mandatory for process that do not cause an immediate alteration in the stock by adding an item, e.g. buy-or-return and trade fair supplies.
Presentation module / Sales Force functions
The presentation module supports sales activities of office staff and field staff. In order to be able to work with it independently of internet access, sales force computers must always have the current data stock loaded.
Presentation of gemstone stock
The eXtra4<gemID> software considers as presentation everything that serves the sales initiation, but does not result in a direct stock alteration, e.g. a preparatory selection of stones. It does not yet trigger a booking, but is to be understood merely as a summary of gem items.
Cart collects stone selection
In eXtra4<gemID>, the cart is used for summarizing gem items. The cart, comparable to an order, accommodates all items that are shortlisted.
Cart setup via address
Each presentation has to start with setting up a cart. This is basically done with reference to address data of a customer/prospect. For assigning the address, eXtra4<gemID> offers three possibilities:
• data transfer from clients data base
• manual data collection
• photo attachment, e.g. of a business card
Fast data transfer via Cart
The Cart makes processes from trade shows and sales force transportable - unbureaucratically and quickly. In terms of data, the Cart corresponds to a small database. It is transmitted by e-mail to the head office. There, a process is set up from the data content in a formally correct way. Only then bookings of gem items are made. The cart itself is not linked to any booking and can simply be discarded without completion.
Media management
Important part of the presentation module is the media management. It organizes data to illustrate a gemstone, such as professional photos, movies and documents. Due to their large data volume, these files are unwieldy for mobile use and unsuitable for direct dispatch.
Web space as media library
To make large data volumes manageable, the media management of eXtra4<gemID> is based on a web space. It offers sufficient memory for the entire media data of each single gem item and guarantees access from anywhere via the Internet.
The eXtra4<gemID> software provides the management of the data and its integration into business processes. Media can be managed in four different data formats:
• Images (.jpg)
• Web applications (.html) with the corresponding URL
• Documents (.pdf)
• Video (.mp4)
Media linked with gem items
The eXtra4<gemID> software only stores media with file name including storage location at the respective gemstone in the item master. A media list for each gemstone shows which documents can be retrieved. There they can be selected by click and called up for viewing on the screen, e.g. during a presentation in the head office, while traveling at the customer's site or during a trade fair.
Media dispatch via link by e-Mail
The written presentation in an offer is supported by eXtra4<gemID> via the media management with multimedia e-mails. They are generated from the content of a cart using the user's standard mail program. The offer is not sent as an attachment, but appears as the body text of the e-mail itself, HTML-formatted, including the company logo. The mail content is already visible in the preview of the e-mail client, without cumbersome opening of an attachment.
Integrated documents from the media management are directly assigned to the gems in the individual offer items via link. Meaningful terms such as "video" or "certificate" serve as clickable link text instead of the usually overlong cloud address. The full functionality of the e-mail including links is also guaranteed on mobile devices.
Multi-user capability
The extra4<gemID> software uses the multi-user client/server database PostgreSQL for gemstone management. It allows direct database access from any number of workstations. The software provides a separate tool for the administration of different user access rights.
Instead of being stored on the local computer of a workstation, the data is stored on a centrally located computer that acts as a server. The database server can either be installed on a suitable, already existing computer or provided by eXtra4 on a small LINUX computer.
RFID functions
As gemstone management software, eXtra4<gemID> opens up the advantages of RFID-supported systems via a client/server database and the RFID solution of eXtra4. Already the concept of the software foresees the use of this technology from scratch, because the traditional organization of gemstones in boxes and containers (trays) offers ideal conditions for an RFID-based software edition. The launch of a pilot solution is planned for the turn of the year 2021/2022. First functions and hardware access are already considered in the current version of eXtra4<gemID>.
Groundbreaking possibilities for gemstone management
Inventory is greatly accelerated and simplified by RFID: inventory items no longer need to be recorded individually. RFID records items in large quantities simultaneously. Instead of piece by piece, data is collected from the contents of a container, such as a tray or show case, completely in one shot. Inventory can no longer be taken only annually or daily, but takes place permanently. Such large amounts of data accumulate (Big Data) that evaluations in every direction are conceivable: Localization of items, pre-sales statistics, monitoring of goods movements, etc.
Software in 5 editions with effective additional functions
The core function of the eXtra4<gemID> software is gem management, but it also offers powerful additional functions. In contrast to gemstone management, which all editions contain in the same form, the additional functions are graduated in their possibilities according to demand. The requirement levels in 5 editions build on each other.Whether you are a jeweler or goldsmith with a gemstone stock, a traditional stone cutter or an international stone dealer, every user will find a suitable edition with features really needed. Upgrades from one edition to the next can open up further additional functions as required later on.
Our labelling systems in the field of software and associated services are supported by our subsidiary eXtra4 Software+Service GmbH.
![Rückruf anfordern Edelstein-Verwaltung Software extra4<gemID> Rückruf anfordern Edelstein-Verwaltung Software extra4<gemID>](/images/stories/template/call_to_action_35/cta_anruf_50.png)
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Gemstone management with software Edition <Business>
Gemstone Management with eXtra4<gemID> as a multi-user solution
In the "Business" edition, extra4<gemID> opens up all its gem management capabilities to any number of workstations. What can only be done at a single workstation with lower positioned editions is now possible for many users at the same time: gem management, transaction management and sales presentation with all available media.
With Edition "Business", all users access a common data pool in a single, central database.
![Screen mit Logo extra4 Software Edition Business software packshot gemID business lyte](/images/stories/software_pic/steinverwaltung/editionen/software_packshot_gemID_business_lyte.jpg)
For multi-user structures
As the "Business" edition, the extra4<gemID> industry software is aimed at companies in the gemstone sector that already handle their accounting processes in a multi-user environment. It does not matter whether the focus of the company is more in the manufacturing sector, or in the trade segment.![]() | ||||
---|---|---|---|---|
120 | 1.500,- | |||
|
Support Units |
Price in € |
||
Overview software features
Functions of the Edition <Business RFID>
Gemstone Management
Process management with Address management + Stock control
In addition to the sale of gemstones, extra4<gemID> also manages processes upstream of the sale, such as trade fair supplies, sales force trips and customer buy-or-returns resp. selections for interested parties. Common to all these processes is the change of storage location for a gem item, i.e. the permanent or temporary removal of a gemstone from the main warehouse.
The new storage location is represented in the software by its address, e.g. that of the customer for a sales transaction or the trade fair location for a planned trade fair. Therefore, an address management is integrated into the process management in extra4<gemID>.
Handling of processes
The user can define which processes extra4<gemID> should manage. Currently, 4 different process types can be defined in the software. A real business process must be set up under its process type. Its rule-compliant handling is then divided into three sections:
a) Maintenance of processes
Loading the process with gem items, gem sets or already completely filled containers (trays) takes these objects from the main warehouse and assigns them to the process. The allocation of objects is to be understood as a stock transfer and to be regarded like a booking. The booked gems are no longer available for other processes, so they are blocked until they are sold or reversed.
b) Process control - stock control
The item stock of a process can be controlled at any time. Five booking states show in the item directory where an object from the main warehouse is currently located:
• available in the process
• sold
• available in daughter process
• reversed to main warehouse
• lost
Depending on the type of process, various frequencies for stock control are conceivable: once for sales processes, twice for buy-or-returns, for trade fair and sales force processes more frequently, e.g. at the end of each day, for particular containers possibly even several times a day. The scanning of the eXtra4 gem code on each item only makes monitoring possible that way. It becomes even more efficient with the additional use of RFID.
c) Process closure
Only a rule-compliant closing of an process unblocks its warehouse objects (gem items, sets, containers) and makes them accessible for bookings again. Processes that cause a decrease of the stock, e.g. sales, can be closed per lump sum basis.
The whereabouts of each item is decided individually in case of selective closing. It is mandatory for process that do not cause an immediate alteration in the stock by adding an item, e.g. buy-or-return and trade fair supplies.
Presentation module / Sales Force functions
The presentation module supports sales activities of office staff and field staff. In order to be able to work with it independently of internet access, sales force computers must always have the current data stock loaded.
Presentation of gemstone stock
The eXtra4<gemID> software considers as presentation everything that serves the sales initiation, but does not result in a direct stock alteration, e.g. a preparatory selection of stones. It does not yet trigger a booking, but is to be understood merely as a summary of gem items.
Cart collects stone selection
In eXtra4<gemID>, the cart is used for summarizing gem items. The cart, comparable to an order, accommodates all items that are shortlisted.
Cart setup via address
Each presentation has to start with setting up a cart. This is basically done with reference to address data of a customer/prospect. For assigning the address, eXtra4<gemID> offers three possibilities:
• data transfer from clients data base
• manual data collection
• photo attachment, e.g. of a business card
Fast data transfer via Cart
The Cart makes processes from trade shows and sales force transportable - unbureaucratically and quickly. In terms of data, the Cart corresponds to a small database. It is transmitted by e-mail to the head office. There, a process is set up from the data content in a formally correct way. Only then bookings of gem items are made. The cart itself is not linked to any booking and can simply be discarded without completion.
Media management
Important part of the presentation module is the media management. It organizes data to illustrate a gemstone, such as professional photos, movies and documents. Due to their large data volume, these files are unwieldy for mobile use and unsuitable for direct dispatch.
Web space as media library
To make large data volumes manageable, the media management of eXtra4<gemID> is based on a web space. It offers sufficient memory for the entire media data of each single gem item and guarantees access from anywhere via the Internet.
The eXtra4<gemID> software provides the management of the data and its integration into business processes. Media can be managed in four different data formats:
• Images (.jpg)
• Web applications (.html) with the corresponding URL
• Documents (.pdf)
• Video (.mp4)
Media linked with gem items
The eXtra4<gemID> software only stores media with file name including storage location at the respective gemstone in the item master. A media list for each gemstone shows which documents can be retrieved. There they can be selected by click and called up for viewing on the screen, e.g. during a presentation in the head office, while traveling at the customer's site or during a trade fair.
Media dispatch via link by e-Mail
The written presentation in an offer is supported by eXtra4<gemID> via the media management with multimedia e-mails. They are generated from the content of a cart using the user's standard mail program. The offer is not sent as an attachment, but appears as the body text of the e-mail itself, HTML-formatted, including the company logo. The mail content is already visible in the preview of the e-mail client, without cumbersome opening of an attachment.
Integrated documents from the media management are directly assigned to the gems in the individual offer items via link. Meaningful terms such as "video" or "certificate" serve as clickable link text instead of the usually overlong cloud address. The full functionality of the e-mail including links is also guaranteed on mobile devices.
Multi-user capability
The extra4<gemID> software uses the multi-user client/server database PostgreSQL for gemstone management. It allows direct database access from any number of workstations. The software provides a separate tool for the administration of different user access rights.
Instead of being stored on the local computer of a workstation, the data is stored on a centrally located computer that acts as a server. The database server can either be installed on a suitable, already existing computer or provided by eXtra4 on a small LINUX computer.
eXtra4<gemID> Edition „Business“ works with Microsoft operating system
Gemstone Management with eXtra4<gemID> is a Windows software. Accordingly, Edition "Business" runs exclusively on Microsoft systems. The software is not intended for other computer platforms at the current time.During the introduction of eXtra4<gemID> Edition "Business" we accompany users from the beginning. Interested parties please contact the eXtra4-Support.
Our labelling systems in the field of software and associated services are supported by our subsidiary eXtra4 Software+Service GmbH.
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Licensing and installation
The purchase of a license of edition "Business" entitles to use the software on any number of computers at one location. This site license includes a subscription to the software, which is available for 12 month.The adaptation of the software edition "Business" to the conditions on location and the integration into existing IT structures requires in any case increased technical expertise and is taken over by our support experts after the purchase. Therefore, this version of the gemstone management eXtra4<gemID> already includes a support contingent of 120 units (1 unit = 6 minutes).
Support and service times
Support is generally provided by telephone and online (remote). If you need support, we will be happy to help you. Please contact us under +49 7231 94790 or by Mail.OUR NOVELITIES
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WORLDWIDE DELIVERY...
eXtra4 Labelling Systems operates internationally - focusing on the market for jewellery, watches and gemstones. We supply customers around the globe. In more than 25 countries we have representatives for labels and label printing systems.
Our labelling systems in the field of software and associated services are supported by our subsidiary eXtra4 Software+Service GmbH.
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